MASTER PURCHASE ORDER ?
Good afternoon,
As a food importer, most of our traffic is done as mixed containers (= several suppliers in the same container),
and in each of those mixed container, we are generating an average of 12-20 purchase orders in Cin7Core.
In Cin7Core and on a purchase side, the thing that take us the most time is the updating of information in the PO's
→ Additional attributes, like the type of container, the container number, the destination, the exchange rate…
→ Required by date which equals to the ETA of our containers in the Australian Port (with the uncertainty that we have been experiencing lately in terms of sea transit from Europe to Australia, the ETAs of our containers are constantly changing).
Any changes of ETA (required by date) or any new information about our containers (ex: adding the container number once known) means that we have to enter all of our purchase orders individually in order to update said information.
As an average, we are issuing between 2500 and 2750 purchase orders per year with all the containers that we are importing throughout all of our branches, so we truly need to find a solution to reduce the time we spend updating our purchase orders.
Would there be any way we could have a Master Purchase Order that would gather all the ‘’sub-PO's'' of one mixed containers?
This way, any change would be done directly on the Master PO and changes would automatically apply into all the sub-PO's.
= 1 change instead of 12/20.
→ This would drastically reduce the time-wasting on our side in our day-to-day activities, and easily make our purchasing assistants save 30-45 minutes per day!
Looking forward to hearing from you soon, many thanks in advance.
Best Regards,
Jeoffrey AUBRY
National Buyer Assistant
EUSTRALIS FOOD COMPANY
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10 comments
Great idea, that would be a real game changer !
Second that idea !!
It would save a lot of time, would be great!
I completely agree, this is a great idea!
Looking forward to hearing back from Cin7.
I like this idea! Would add a huge value to our processes, and help us improve efficiency heaps.
Great idea!
That would be a game changer.
Another idea here is to decouple the concept of an order and a shipment (ASN).
A shipment could then either contain:
- a single PO
- multiple POs
- multiple partial POs (this is the use case I see most often)
A shipment, referred to by either a waybill number or container id, is then what would be received by the warehouse. We have found that often factories and suppliers invoice on shipment (ASN) rather than the original PO.
If Cin7 don't build this I am contemplating building a plugin/integration to enable this. This is also an issue for customers of other inventory systems like Unleashed.
Let me know if you would be interested in this.
Regards,
Lloyd
Esntl Solutions Pty Ltd
Agree with being able to differentiate between an order and a shipment, it would also enable to shipments to be linked more easily with logistics software like visiwise, go comet etc…
This is definitely an improvement that would add significant value.
Hi Lloyd,
The amount of partial receptions for our business is quite low compared to the amount of goods ordered/received.
However, differentiating an order from a shipment would definitely be ideal for us.
When I was talking about Master PO, indeed this Master PO would not be attached to a specific supplier account.
The Master PO itself will be ‘’the container'' in which there will be many POs of different suppliers, so the main link here is the container number.
Looking forward to hearing more about this!
Regards,
Jeoffrey
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