Support Multiple Invoices per Single Receiving
In our operations, it’s common to place multiple purchase orders with the same supplier over a short period. Occasionally, the supplier delivers all the items in one consolidated shipment. However, these items are often invoiced separately, resulting in multiple invoices being issued for what is effectively a single receiving.
Current Limitation:
Our inventory system currently assumes a one-to-one relationship between a receiving and an invoice. This restricts our ability to accurately record and reconcile shipments that are covered by multiple invoices.
Requested Enhancement:
Enable the system to associate multiple invoices with a single receiving entry. This feature would allow us to:
- Reflect real-world supplier behavior more accurately.
- Avoid forced workarounds or duplicate receivings.
- Maintain proper audit trails and accounting integrity.
Use Case Example:
- Three orders are placed with Supplier X over two weeks.
- Supplier X ships all ordered items in one delivery.
- Supplier X issues three separate invoices, each matching one of the original orders.
- We need to receive the full shipment once and match the three invoices to that single receiving.
Comments
2 comments
Have you tried using the Advanced Purchase functions? Although you would have to add the three orders to the same Purchase in your example, perhaps as you order to build a full container from the supplier: You can then stack many I&R (Invoice and Reciept) pairs in the same Purchase at least.
@Simon yes we use the advanced purchase functions heavily, the issue is that every invoice should have 1 or multiple receiving against it, however we can not have many invoices against only 1 receiving. And it becomes chaotic to split the receiving shipment on ground as per each invoice. It would be helpful to have multiple invoices and a single receiving.
The way we are being obliged to do it now is creating a single invoice and in the invoice # we enter all invoice numbers (Ex: #INV1283 + #INV1285 + #INV1289)
And by doing this, reconciling our statement of account against the supplier will be more like a puzzle.
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