Managing stock transfers

Stock transfers let you move stock between two of your locations. You can transfer stock that is allocated to sales or other processes but hasn't been picked yet. Stock can be moved instantly between locations, or you can mark stock as in transit if it will take longer to get to its destination location.

Prerequisites

• Set up locations

• Set up products

• Set stock transfer permissions

Create a stock transfer order

Transfer stock between your organization locations. You can also use our Warehouse Management Solution application to pick and pack stock transfers directly from your warehouse.

1. Select Inventory from the main menu, then Transfers.

2. Click + Add to add a new stock transfer

3. Choose the From and Tolocation.

4. Optionally add a Reference, Comment, and Shipment required by date.

5. Optionally Skip order. This skips creating the transfer order and takes you directly to the next section, picking stocks.

6. Optionally enable Put away to put away transferred stocks to multiple bins of the destination location.
   
   

7. Add products to the transfer order on the Order tab.

   • + Add products to the transfer order manually

   • Add multiple product Family variants

   • Scan product barcodes to add to the transfer order

   • Import product details via CSV file.

8. Enter a transfer Quantity for each product.

9. Authorize the stock transfer order.
   
   

Pick stocks for transfer

Pick stocks for an existing transfer order or if you skipped creating a transfer order.

1. Go to the Products tab of a stock transfer. If you have enabled Put away, this will be the Pick tab.

2. Add products to pick.

   • Fill from order to copy products from the transfer order

   • + Add products manually

   • Scan product barcodes

   • Import product details via CSV file.
3. Enter a Stock sent date, then select Send stock if the stock will send some time to reach its destination. This moves the stock value to your stock in transit account.
   • By default Cin7 Core will use your account mapping for Stock in transit but you can select an alternative asset account if required.
   • You can skip this step to instantly transfer stock from one location to another if you do not have Put away enabled.
4. Enter a Stock received date, then select Complete.This completes the stock transfer. If you have put away enabled, you need to put away received stock first.

Receive transferred stock with put away

Sending stock changes the transfer order status from Ordered to In transit. You need to receive the stock when it arrives at its destination location to put it away to the correct bins.

1. Enter a Stock received date once the goods reach the destination warehouse.

2. Go to the Put away tab.

3. + Add or Scan products to put away.

4. Select the put away Location for each product.

5. Enter the Received quantity to put away. 

6. Click Complete to finish the transfer.

Allocate costs to stock transfers

Once the stock transfer is completed, you can allocate transfer-related costs to transferred stock or as a business expense using the Manual Journals tab. You can distribute costs to stock transfer items by cost, quantity, volume, weight, or manually.

To capitalize a manual journal expense, the debit account should be set to the inventory account. This will increase the stock on hand value of your inventory. Set the debit account to an expense account to class transfer costs as expenses. This will not increase the stock on hand value of your inventory.

Import and export stock transfer details via CSV

Import and export stock transfer products via CSV when creating an order or when picking products to transfer. Applicable to Draft and Ordered stock transfers only.

1. On either the Order, Products, or Pick tabs, select Import.
2. Download the stock transfer CSV template.
3. Fill in the CSV according to the instructions.
4. Select the updated CSV file and click Upload.

You may also export a product list in CSV format using Export, either for your information or to edit and re-import.

Print stock transfer documents

Print stock transfer documents (product labels, stock transfer, stock transfer order) or save as PDF. Printed documents will automatically be saved to your stock transfer Attachments. Document templates can be customized.

1. Select Inventory from the main menu, then Transfers.

2. Open a stock transfer.

3. Select Print, then the type of document to print.

Email stock transfer documents

Email stock transfer documents (product labels, stock transfer, stock transfer order) to other recipients. Stock transfer documents can be attached as a PDF. Emailed documents will automatically be saved to your stock transfer Attachments. Document templates can be customized.

1. Select Inventory from the main menu, then Transfers.

2. Open a stock transfer.

3. Select Email, then the type of document to email.
   
   

4. Enter the email recipients, separating each entry with a comma. By default, your email is included in CC, but you can change this if you want.

5. Enter a subject for the email.

6. Click Send to send the email along with the PDF document.
   

Undo or void stock transfers

Undo takes an order back to Draft status without deleting transfer lines and other entered information. Void closes the order permanently and does not allow further editing.

Undo or void a stock transfer

1. Select Inventory from the main menu, then Transfers.

2. Open a stock transfer.

3. Select Undo or Void.

4. Confirm to complete the action.

Undo or void multiple stock transfers

1. Select Inventory from the main menu, then Transfers.

2. Check the boxes next to the transfer orders you want to undo or void.

3. Select Undo or Void.

4. Confirm to complete the action.

Attach stock transfer documents

Stock transfers which have been saved as a draft will have an Attachments tab. Documents up to 10MB can be attached for future reference. Any PDF documents generated by printing will be added to this tab automatically. You can also add files from a connected Google Workspace account.

1. Select Inventory from the main menu, then Transfers.

2. Open a stock transfer.

3. Go to the Attachments tab.

4. Drag and drop, or select, a file to upload.

View activity log

View all actions taken for a stock transfer with username and timestamp with the Activity log.

1. Select Inventory from the main menu, then Transfers.

2. Open a stock transfer.

3. Go to the Activity log tab.

View stock transfer list

View historical stock transfers.

1. Select Inventory from the main menu, then Transfers.

2. See the details of previous stock transfers by clicking on an entry.

View financial transactions

View all accounting transactions generated by the system for a stock transfer.

1. Select Inventory from the main menu, then Transfers.

2. Open a stock transfer.

3. Go to the Financials tab, then Transactions.

Stock in transit

Stock transfer supports an intermediate state of stock departed from the origin warehouse but not yet received in the destination warehouse. This status is In transit. This is a useful option for scenarios where goods will take some time to reach their destination warehouse, the stock value will be stored in the in-transit account for the duration of the transfer.

Transactions generated for the process are as follows:

In the case of the cost of goods being transferred changing after the Stock sent date, the date of cost change will be used instead for every cost change grouped by date.

In the case of the cost of goods being transferred changing after the Stock received date, the date of cost change will be used instead for every cost change grouped by date.

Stock transfers and FIFO

When transferring stock, you can either maintain the same Stock received date, or replace this date with the date you complete a transfer. This can be used in multiple ways to move around stock and your picking preferences to bring up stock that you want to release ahead of the natural FIFO order.

Choose your stock transfer date configuration from your products and measurement settings.

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