Non-inventory products

Non-inventory products

Non-inventory products can be purchased or sold without checking if they are in stock. Since these products do not affect inventory, they cannot be reordered, backordered, restocked, or unstocked, and they have some some special restrictions and features.

Non-inventory items can include:

  • items purchased for a specific job and then quickly sold or invoiced to a customer

  • items that your organization sells but does not purchase, including Bill of Material (BOM) items

  • items that your organization purchases but does not resell, including office supplies

  • items that your organization purchases and resells but does not track in inventory.

Like all products in Cin7 Core, non-inventory products need a product record.

Prerequisites

  • Users will need the Inventory: Products and familiespermission in order to use this feature.

Add a non-inventory product

  1. Select Inventory from the main menu, then Products.

  2. + Add a new product.

  3. Select Non-inventory from the list of product types.

  4. Enter other required product fields.

  5. Save your changes.

Additional information

Non-inventory products have special restrictions and features.

  • Non-inventory products cannot be received nor stocked in Cin7 Core as the system treats the product as stored elsewhere. Thus, if there are non-inventory products in your purchase, they will not appear and cannot be added to stock receiving. In this case, just authorize the order and proceed.

  • Non-inventory products can be created from the Sales, Purchase, and Advanced purchase pages.

  • Non-inventory products are excluded from the Sales Profit Summary and Sales by Product Details reports.

  • Non-inventory products cannot be auto- or manually-disassembled.

  • Non-inventory products cannot have additional units of measure.

  • Cost transactions are not generated during sales of non-inventory items.

  • If a non-inventory product is used as a BOM component, it won’t add any costs to the assembled product, because its cost was written off at the time of purchase. The assembled BOM isn’t allocated to inventory, and all costs go to the BOM’s expense account.

  • If Cin7 Core is integrated with ecommerce or shipment services, non-inventory items will be sent to the channels in the same way as other inventory items.

  • You can edit Current average cost non-inventory item's product record.

  • If a non-inventory item is set as always or sometimes dropship, this item will always be dropshipped during a sale.

  • Put away for non-inventory products is not available in advanced purchases. If all items in a task are non-inventory products, an empty put away task can be authorized manually. If there is a mix of inventory and non-inventory items in a task, non-inventory items must be excluded from put away.

  • You cannot write off a non-inventory product.

  • When a non-inventory item is invoiced in a sale, the system creates a credit and a debit entry. The credit account comes from the account specified in the invoice, while the debit account comes from the accounts receivable account specified in the customer profile.

Was this article helpful?

Have more questions? Submit a request